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Hospital Administrator Contract
A1 Jobs are currently looking to recruit an experienced Administrator to work in a busy Hospital setting in Portsmouth.
Shift position-working 06:00-14:00, 08:00-16:00, 14:00-22:00 and will involve weekends on a rota.
- To operate and maintain a customer focused efficient, fast and accurate telecommunications service, which incorporates Switchboard, administration duties and the co-ordination of all emergency procedures connected with the Hospital.
- To provide Portsmouth Hospitals NHS Trust with a highly efficient, effective and polite service by both telephone and face to face as directed by the Manager.
- To respond to all emergency calls and alarms such as major incident, fire and cardiac arrest, etc. reacting swiftly and correctly and in the correct sequence to ensure all relevant persons are contacted according to the hospital/Trust procedures.
- To ensure accurate information is always available and recorded as required, including reporting and liaise with the appropriate companies for any telephone or alarm faults.
- Co-ordinate the booking of official taxi’s as required, including maintaining an economic use of the service. Examine and prepare accounts before authorisation of each journey.
- To assist with the recording and to complete the costing of private calls connected through the system, including invoicing and monitoring of private accounts and scheduled submission of required reports for the Trust.
- To participate, assist and reprogram any equipment associated with the telephone service, including bleeps, faxes, mobiles, long range pagers. The keeping of accurate records and amending information on the directory, call logger, ISDX system and provide regular printouts and associated administration duties as required.
- Daily compilation of the doctors and managers on call duty boards, leave lists, residents list and information book to ensure accurate information is continuously communicated at all levels for the QAH site.
- Participate in the training of newly appointed staff by mentoring and shadowing, as directed by telecommunications management to ensure the high profile of the department is maintained.
- Put procedures into effect in the event of a Major Incident and promote rapid response by all staff concerned in the event.
Equipment Used
• ISDX 3000 Switchboard
• VIP Answering and Voicemail Systems
• Tiger Call Logging System
• Page One Paging System
• Multi-tone Internal Bleep System
• Radio System
• Alarm panels
• VIP Answering and Voicemail Systems
• Tiger Call Logging System
• Page One Paging System
• Multi-tone Internal Bleep System
• Radio System
• Alarm panels
Essential
• Telephony experience required
• Solid Education.
• Typing and Word Processing skills or qualifications.
• Demonstrable evidence of experience working in an Office environment.
Essential Skills
• Proven skills in use of word processing packages (Microsoft Office).
• The ability to work using own initiative and without supervision.
• Excellent verbal and written communication skills.
• Ability to work under pressure to deal with cardiac arrests, flat baby alerts, fire alarms, lift breakdowns and Major Incidents.
• Ability to train new operators
• Excellent communication skills
• Administration skills
• Excellent customer care skills
• Ability to work as part of a team
• The ability to work using own initiative and without supervision.
• Excellent verbal and written communication skills.
• Ability to work under pressure to deal with cardiac arrests, flat baby alerts, fire alarms, lift breakdowns and Major Incidents.
• Ability to train new operators
• Excellent communication skills
• Administration skills
• Excellent customer care skills
• Ability to work as part of a team
Personal Skills
• An understanding of the political sensitivities of the Trust
• Ability to demonstrate confidentiality and trustworthiness.
• A willingness to be flexible and part of a team.
• Ability to juggle many priorities at one time, whilst remaining calm
• Ability to demonstrate confidentiality and trustworthiness.
• A willingness to be flexible and part of a team.
• Ability to juggle many priorities at one time, whilst remaining calm